Skills & Competencies for Legal Secretary I

Legal Secretary I job profile

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JOB SUMMARY for Legal Secretary I

Performs administrative functions for attorneys or legal firms.

JOB RESPONSIBILITIES for Legal Secretary I

Maintains schedules for meetings, hearings, trials, and depositions. Prepares legal documents, contracts, briefs, motions, summonses, complaints, and general correspondence. Utilizes document creation software and other legal reference software. Understands and uses correct legal terminology, standard formats, and procedures to prepare documents. Maintains and organizes document files or database in required format. Coordinates efficient phone, e-mail, and written communications between attorney and client.

Legal Secretary I SALARY RANGE

BASE 50%
$55,385
TOTAL 50%
$57,052
Job Level
A01
Job Code
LE11000043
Education/Degree
High School Diploma or Technical Certificate
Reports To
Supervisor or Manager

Legal Secretary I Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Legal Secretary I skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
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9 general skills or competencies (Job family competencies) for Legal Secretary I

1 Job Family Competencies – Calendaring
Proficiency Level -2
Skill definition-Applying calendaring software to arrange, manage and maintain calendar in your office.
Level 1 Behaviors
(General Familiarity)
Identifies the importance of scheduling the tasks in your organization's calendar.
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Level 2 Behaviors
(Light Experience)
Selects the appropriate calendaring software to create and send meeting appointments.
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Level 3 Behaviors
(Moderate Experience)
Utilizes the calendaring applications to ensure documents are executed, distributed, and renewed.
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Level 4 Behaviors
(Extensive Experience)
Reviews the calendar for accuracy, absence of double bookings, and proper rescheduling of meetings.
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Level 5 Behaviors
(Mastery)
Strengthens the effectiveness and applicability of the existing calendar systems and tools.
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2 Job Family Competencies – Data Entry
Proficiency Level -2
Skill definition-Transcribing information into an electronic medium such as a computer or other electronic device.
Level 1 Behaviors
(General Familiarity)
Lists commonly used tools and applications in conducting effective data entry.
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Level 2 Behaviors
(Light Experience)
Reports data entry-related areas to meet and exceed performance expectations.
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Level 3 Behaviors
(Moderate Experience)
Utilizes data resources in collecting and reviewing data to correct information errors and incompatibilities.
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Level 4 Behaviors
(Extensive Experience)
Organizes data submitted for entry to prevent data losses and ensure confidentiality.
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Level 5 Behaviors
(Mastery)
Leads the overall automation and optimization of data entry to eliminate manual processing.
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3 Legal Secretary I - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Legal Secretary I
Proficiency Level - 4
5 Competency for - Legal Secretary I
Proficiency Level - 5

6 soft skills or competencies (core competencies) for Legal Secretary I

1 Core Competencies – Attention to Detail
Proficiency Level -2
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Explains why attention to detail plays an important role in own function or unit.
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Level 2 Behaviors
(Light Experience)
Processes limited amounts of detailed information with reasonable accuracy.
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Level 3 Behaviors
(Moderate Experience)
Processes large quantities of detailed information with high levels of accuracy.
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Level 4 Behaviors
(Extensive Experience)
Demonstrates expertise in quality assurance tools, techniques, and standards.
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Level 5 Behaviors
(Mastery)
Designs techniques for measuring the cost and impact of errors.
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2 Core Competencies – Confidentiality
Proficiency Level -2
Skill definition-The process of and obligation to apply and enforce rules and practices that ensure that specific types of information are accessible only to those authorized to use it.
Level 1 Behaviors
(General Familiarity)
Discusses the challenges and issues in keeping information confidential.
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Level 2 Behaviors
(Light Experience)
Deals with situations and information requiring confidentiality with strict adherence to guidelines.
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Level 3 Behaviors
(Moderate Experience)
Develops functional policies and processes in handling confidentiality.
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Level 4 Behaviors
(Extensive Experience)
Collaborates with cross-functional teams to implement technical tools for better information protection.
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Level 5 Behaviors
(Mastery)
Ensures confidentiality is covered and emphasized under our organizational Code of Business Conduct and Ethics.
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3 Legal Secretary I - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Legal Secretary I
Proficiency Level - 4
5 Competency for - Legal Secretary I
Proficiency Level - 5

Summary of Legal Secretary I skills and competencies

There are 0 hard skills for Legal Secretary I.
9 general skills for Legal Secretary I, Calendaring, Data Entry, Document Management, etc.
6 soft skills for Legal Secretary I, Attention to Detail, Confidentiality, Time Management, etc.
While the list totals 15 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Legal Secretary I, he or she needs to be proficient in Attention to Detail, be proficient in Confidentiality, and be proficient in Time Management.

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